Web AccessibilityUnit Turnaround/Flip and Cleaning Services
Invitation for Bid
Unit Turnaround/Flip (Make Ready) and Cleaning Services)
Invitation Closing Date and Time
9:00 A.M. December 6, 2024
The Arcadia Housing Authority conducts its procurement activities in accordance with 24CFR, Part 85, applicable federal and state regulations, and the AHA Procurement Policy. These documents are available for review at the Arcadia Housing Authority Office located at 7 Booker T. Washington Rd, Arcadia, FL, 34266.
INVITATION FOR PROPOSAL (IFP #004)
Unit Turnaround/Flip (Make Ready) Cleaning Services
Sealed Proposals For Unit Turnaround/Flip (Make Ready) and Cleaning Services will be received by the Executive Director of the Arcadia Housing Authority until 9:00 A.M. E.D.T. on December 6, 2024, at which time all proposals will be publicly opened and read loud at 9:05 AM in the Arcadia Housing Authority Office Conference Room located at 7 Booker T. Washington Rd, Arcadia, FL, 34266.
Interested parties may obtain service specifications and contract requirements for this solicitation beginning November 4, 2024, until December 6, 2024, by contacting the AHA by written request at the above-referenced address, by walk-in, by telephone request; 863.494.4343 OR by email request address; director@housingarcadia.com. ALL PROPOSALS SHALL BE CONSPICUOUSLY MARKED, "UNIT TURNAROUND/FLIP (Make Ready) and CLEANING SERVICES", ON THE OUTSIDE OF THE SEALED ENVELOPE. The AHA may reject any proposal not conforming to Proposal Specifications and Contract Requirements and select the proposal that is determined in the best interest of the AHA.
Scope of Work
- TURN KEY units (turnaround/make ready the unit).
- Cleaning
- Provide the ED a detailed list of services, parts and costs of the "make ready" for proper billing of charges for old tenant.
- Provide the ED a detailed list of supplies needed for upcoming unit turnarounds.
The Agency will provide all material and supplies needed for the Unit Turnaround.
The Agency will provide the contractor access to all of the units.
The Agency will have all utilities (electricity, water and sewer) turned on during the cleaning of the unit.
Return of Property
Upon completion of each unit turnaround, or upon expiry of this Agreement, the Contractor will return all property (used to make ready) to the AHA Maintenance Department.
Insurance
The Contractor must provide a copy of liability & workers comp insurance for file, renewal copies must be resubmitted in a timely fashion. Liability coverage of at least $1,000,000.00.
Independent Contractor Status
Notwithstanding anything contained herein to the contrary, the Contractor is an independent contractor for the purposes of this Agreement. Nothing contained herein shall be deemed to render the Contractor and AHA as joint ventures or partners of each other, and the Contractor shall not have the power to bind or obligate AHA to a third party, except in accordance with the terms of this Agreement.
Termination
At any time during the course of said contract; the ARCADIA HOUSING AUTHORITY may terminate the contract with a thirty-day notice at our discretion.
Contract Commencement/Duration All proposals should be for a one-year (1) contract commencing on January 1, 2025, and running through December 31, 2025. Based on mutual concurrence of both parties and satisfactory performance, contract may be extended for additional one (1) year period up to a total of three (3) years; i.e. 2026 and 2027. Following any continuous 3-year service period, the contract will be rebid.
Proposal Rejection
Low proposer may be rejected if investigations conclude that the contractor is unqualified to perform contractual duties. Investigation may include, but not limited to, contact with the Better Business Bureau, number of recent complaints, length of time in business, personnel experience, check of references and determination of existing or previous contracts of comparable size and scope.
Proposal Form Contractor must utilize our proposal form for tabulation. Also, a copy of this package, with the contractor's initials at the top right of each page, must be returned with the proposal.
Proposal
Any questions concerning this proposal should be directed to the Executive Director, Becky-Sue Mercer at 863.494.4343 or director@housingarcadia.com.
The Arcadia Housing Authority reserves the right to reject any and all proposals and waive any informality or discrepancy in any proposals or, to accept any item in the proposal. In the event of mathematical error in the extension of prices in the proposal, the unit prices will govern. The Authority reserves the right to award by item or in its entirety, whenever such award or rejection is in the best interest of the Authority.
Contractor has read the foregoing in its entirety and understands all of its terms and conditions. Also, the person signing on behalf of the contractor warrants to the Arcadia Housing Authority that he has the authority and power to execute this agreement on behalf of the contractor and after the execution hereof, the contractor is bound by all of the Terms And Conditions herein. This agreement shall not be binding on the contractor until after a pre-performance conference and execution by the Director of Support Management of the Arcadia Housing Authority.
The Arcadia Housing Authority conducts its Procurement Activities in accordance with 24 CFR, Part 85, applicable federal and state regulations, and the Arcadia Housing Authority Procurement Policy. These documents are available for review at the Arcadia Housing Authority Office located at 7 Booker T Washington Rd, Arcadia, FL, 34266.
Respectfully,
Becky-Sue Mercer
Executive Director, Arcadia Housing Authority